Regulations

General Academic Policies and Regulations

The General Academic Policies and Regulations are adopted as Institute-wide policies. Programme-specific academic regulations for individual programmes (if any) should also be observed and are separately presented in their Programme Handbooks or programme materials. Changes to the General Academic Policies and Regulations may occur during the year and students are requested to refer to the web version at http://www.ied.edu.hk/reg/student_handbook/e_appendix.html for the most up-to-date information. Corresponding announcements will also be posted on the Intranet by the Registry.

1. Credit Point System
1.1 All programmes of study adopt a modular credit point system. Related learning is grouped into a module, expressed in terms of credit points. Related modules are grouped under a learning domain.
1.2 The number of credit points assigned to a module is indicative of the hours of student effort, which include both contact hours and study time. In terms of contact hours, one credit point should normally be equivalent to one hour of teaching per week for 13 teaching weeks in a semester. In terms of study time, students are normally expected to engage in no less than 2 hours of independent learning per week for each contact hour.
1.3 Students shall complete before graduation the credit points as required by individual programmes of study. Each programme will stipulate the maximum and minimum credit points to be taken in a semester excluding those for Field Experience. Students who wish to take credit points outside the stipulated range in a semester must apply in writing to obtain prior approval from the Programme Leader concerned. For programmes managed by Programme Co-ordinators only, approval would be granted by the Programme Co-ordinator.
1.4 Students may apply for module credit exemption or transfer within the first two weeks after the commencement of the first and second semesters in each academic year based on equivalent or comparable studies completed at the Institute or at other institutions. For modules on offer in the summer semester, applications should be submitted one week before the commencement of the semester.
2. Period of Study
2.1 The length of a programme shall be stipulated in the curriculum. To complete the curriculum, students are required to complete satisfactorily all module requirements including coursework, school attachment, block practice or like activities.
2.2 Normally, there will be two semesters in each academic year for academic activities and Field Experience.
2.3

The maximum period of study for a programme shall be determined as follows:

Normal Length of Programme Maximum Period of Study
1 year 2 years
2 year 3 years
3 year 5 years
4 year 6 years
2.4 Students are expected to graduate within the stipulated period of study. Any approved long leave of absence, including deferment of study, shall not be counted towards the period of study. Students who are not able to complete the programme within the maximum period of study shall be deregistered from the Institute.
2.5 Students who wish to extend their period of study beyond the maximum programme duration shall apply in writing to obtain prior approval from the Programme Leader concerned. For programmes managed by Programme Co-ordinators only, approval would be granted by the Programme Co-ordinator.
3. Module Progression
3.1 Students will only be permitted to enroll in a module if they have met the requirements for progression in any prerequisite modules.
3.2 Normally, students may apply to add or drop a module before the third class meeting.
4. Assessment
(This General Academic Policies and Regulations Section 4 is applicable to students admitted in the academic year 2009/10 and after or whose status is still year 1 in the respective year. For other students, please refer to the General Academic Policies and Regulations Section 4 in the 2008/2009 edition.)
4.1 Methods of Assessment
4.1.1 The aim of assessment is to measure student learning in relation to the programme objectives. There will be clear criteria for judging achievements.
4.1.2 The assessment for individual modules will be formulated with direct reference to the major objectives of the modules.
4.1.3 Summative assessments of a module can be composed of a combination of types of assessment such as written assignments, portfolios, artifacts, class tests, performance tasks and examinations.
4.1.4 The overall summative assessment load will be commensurate with the credit points and nature of the assessment task(s) of a module1 .
4.1.5 Timely feedback on all assessments will be available to students within a period of time suitable to the module concerned but no later than one month after submission.
4.1.6 Full details of methods of assessment for individual modules and the weightings assigned to each component of assessment will be stipulated in each module outline. Related assessment criteria will be given to students by the module lecturer within the first two class meetings.
4.1.7 Students will be informed of the schedule of assessment tasks by the Programme Committee at the start of each semester.
1
As an example, students are expected to complete a written assignment of about 3000 words for a 3-credit point module.
4.2 Module Assessment and Grading System
4.2.1

Students' performance in each module shall be expressed in terms of the following system:

Module Grade Interpretation Grade Point Equivalent
   A+* Distinction 4.33
   A    4.00
   A-   3.67
     B+    Good 3.33
   B    3.00
   B-   2.67
    C+   Satisfactory 2.33
   C    2.00
   C-   1.67
   D** 1.00
    F    Fail 0.00
*
Grade A+ is only given to students with exceptionally outstanding performance in the module.
**
Grade D is the minimum level required for module progression (see 3.1).
4.2.2 Grading will be non-normative. Heads of Department shall be responsible for ensuring appropriate moderation of all forms of assessment before submission to the Programme Committee or Board of Examiners for consideration.
4.2.3 Students' achievement in the programme as a whole will be described in a Grade Point Average (GPA) which can be calculated by:
(i) multiplying the GPE# for each module by the number of credit points in the module (GPE x No. of CPs in module); then
(ii) adding the corresponding figures for all the modules in the programme; then
(iii) dividing that total by the total number of CPs in the programme (excluding Field Experience) as a whole as follows:
GPA = Sum of (GPE x No. of Module CPs) for all modules
Total no. of CPs in the programme (excluding FE)
#
Grade Point Equivalent - as given in the table in 4.2.1 above.
4.3 Assessment Results
4.3.1 Assessment results promulgated to students should be identified as provisional until approved by the Board of Examiners.
4.3.2 Students' failed work and that graded A+ will be subject to an independent assessment by a second marker approved by the Head of Department.
4.4 Late Submission of Assignment and Absence from Assessment Activities
4.4.1 Students shall follow the deadline for submission of assignments and present themselves for tests, examinations and prescribed assessment activities at the appointed time.
4.4.2 Students who wish to submit an assignment later than the due date should obtain permission in advance from the module lecturer; otherwise, it will be treated as failure to submit the assignment as required.
4.4.3 Module lecturers may approve an application for late submission of assignments based on valid cause provided by the student. Approved applications shall be copied to the Programme Co-ordinator for information.
4.4.4 Following approval from the module lecturers as given in 4.4.3, the grading of all late assignments may be lowered, on a case by case basis, up to one full grade.
4.4.5 Students who fail to obtain approval in advance for late submission of assignments and students who do not submit the assignment at all will be accorded a fail grade (grade F) for all late or unsubmitted assignments.
4.4.6 Students who are unable to complete a class test/ examination/other assessment task should apply to the Head of Department through the module lecturer for special consideration. The application must be accompanied by any relevant documentary evidence including medical certificates in cases of illness or disability.
4.4.7 If the Head of Department is satisfied that a student's absence from a class test/examination/other assessment task has a valid cause, the student will be permitted to complete further assessment work in a form to be determined by the Head of Department in consultation with the module lecturer. The grading of the further assessment work so prescribed may be lowered, on a case-by-case basis, up to one full grade.
4.4.8 If the Head of Department, after considering all available information, decides to reject a student's request for special consideration, the student will be accorded a fail grade (grade F) in the unattended component(s) of assessment for the module.
4.5 Repeating Modules
4.5.1 Normally, students are required to repeat the failed module(s). To repeat a module normally means to retake the full range of module activities including attendance at lectures and all stipulated assessment tasks. Students will be recommended for discontinuation of studies should they fail again any of the repeated modules (as in 4.9.1(ii)).
4.5.2 Students who are required to repeat a failed module(s) are only permitted to take the minimum credit points in the respective semester or academic year during which they have to retake the failed module(s). Those who wish to take more credit points than the Programme stipulates should seek prior approval from their Programme Leader/Co-ordinator.
4.5.3 The Board of Examiners may recommend students who attain a cumulative GPA or Major Subject GPA below 2.00 during their course of study, to repeat up to two modules awarded Grade C- or D. Students can choose whether to repeat these modules as recommended by the Board; and the grade obtained in the second attempt will become the final grade. Students who fail the repeated C- or D module(s) are regarded as having failed the repeated module(s) and will normally be required to discontinue their studies (as in 4.9.1(ii)).
4.5.4 The maximum number of modules allowed to be repeated in an academic year, in order to redeem the failed module(s) (as in 4.5.1) or to improve the GPA through make-up for Grade C- or D (as in 4.5.3), shall be two. No maximum grade is imposed for repeated modules.
4.6 Failure in Optional Modules
4.6.1 Students who fail an optional module (within the required curriculum) can choose to repeat the failed module or take another optional module subject to availability. The right to choose another optional module is available once only and it will be forfeited if the student fails to respond within a specified period of time. The option exercised by the student is irrevocable.
4.6.2 Students who fail the repeated optional module or the optional module taken as an alternative are regarded as having failed a repeated module and will normally be required to discontinue their studies (as in 4.9.1 (ii)).
4.7 Field Experience
4.7.1 The Field Experience is a salient component of the programme. Students should respect and observe the regulations of the school where they take their block practice, and display appropriate professional knowledge and attitude. Any misconduct, upon verification, will be subject to disciplinary action including the possibility of immediate dismissal from the Institute.
4.7.2 Students' performance in the Field Experience will be graded as follows:
(i) For 4-year programmes
  Performance in Field Experience in the first three years of study will be graded as pass or fail while the final year and the taught module(s) will adopt a grading system of distinction/credit/pass/fail.
(ii) For programmes with a duration of 3 years or less
  Performance in Field Experience in all years except the final year will be graded as pass or fail while the final year will adopt a grading system of distinction/credit/pass/fail.
Students who fail may be recommended for discontinuation of studies or be given an opportunity to undertake Field Experience again.
4.8 Academic Probation
4.8.1 Students shall be put on academic probation in the following semester when the Board of Examiners confirms that their Semester GPA is below 2.00. They will be required to take the minimum credit points in the probation semester. Those who wish to take more credit points than the Programme stipulates should seek prior approval from their Programme Leader/Co-ordinator.
4.8.2 The academic probation will be lifted, when the students obtain a Semester GPA of 2.00 or above at the end of the probation semester. Otherwise, the students will normally be required to discontinue their studies (as in 4.9.1(i)).
4.9 Discontinuation of Studies
4.9.1 Students shall normally be required to discontinue their studies at the Institute if they:
(i) fail to have their academic probation lifted at the end of the probation semester (see 4.8.2); or
(ii) fail a repeated module (see 4.5.1, 4.5.3 and 4.6.2); or
(iii) fail Field Experience (see 4.7.2); or
(iv) fail to meet the graduation requirement as prescribed by the programme (see 4.11.1); or
(v) have received Professional Suitability Warning(s) but fail to improve to meet the expectations of the Institute with respect to professional behaviour (see 4.11.5).
4.9.2 Normally, students who are required to discontinue their studies at the Institute on grounds as stated in 4.9.1, 7.2 or 8.5 shall not be considered for re-admission to the same programme in the following three academic years.
4.10 Academic Warning
4.10.1 An Academic Warning will be issued to students whose Major Subject GPA* is below 2.00, after approval of results by the Board of Examiners. Students who receive an Academic Warning are required to take the minimum credit points in the following semester or academic year. Those who wish to take more credit points than the Programme stipulates should seek prior approval from their Programme Leader/Co-ordinator.
*
Applicable to students of degree programmes with a major subject study.
4.11 Award of Qualifications
4.11.1 To be recommended for an award students shall have
(i) achieved the minimum credit points as required by the programme and satisfied all other stipulated programme requirements;
(ii) passed the Field Experience if any;
(iii) obtained an Overall GPA of 2.00 or above; and
(iv) for students of degree programmes with a major subject study, obtained a Major Subject GPA of 2.00 or above.
4.11.2 For programmes without a Field Experience component, the Board of Examiners shall recommend classifications of award in accordance with the following guidelines:
 
Award Classification Overall GPA
Distinction 3.40 and above
Credit 2.70 - 3.39
Pass 2.00 - 2.69
4.11.3 For certificate and diploma programmes with a Field Experience component, the Board of Examiners shall recommend classifications of award in accordance with the following guidelines:
 
Award Classification     Minimum                   Performance
   Overall        And         in Field  
       GPA                      Experience 
Distinction 3.40 Distinction
Credit 2.70 Credit or above
Pass 2.00 Pass or above
4.11.4 For Bachelor's degree programmes with a Field Experience component, the Board of Examiners shall recommend classifications of award in accordance with the following guidelines:
 
Honours
Classification
   Minimum              Performance
  Overall     And        in Field  
      GPA                  Experience 
First 3.40 Distinction
Second (Division I) 3.00 Credit or above
Second (Division II) 2.50 Pass or above
Third 2.20 Pass or above
Pass 2.00 Pass or above
4.11.5 It is important for teachers to set a good example to their students. In addition to satisfactory academic performance, students are also expected to exhibit high standards of personal and professional behaviour. Students whose behaviour repeatedly deviates from the Code of Student Conduct or who violate regulations of the Institute will receive a Professional Suitability Warning. The Board of Examiners shall be provided with information regarding the issue of such Warning to students when considering whether the students concerned can be permitted to continue with the programme. Students who are not able to meet the professional behaviour standard expected will be recommended for discontinuation from the programme.
5. Punctuality, Attendance, Absence and Leave
5.1 Class participation is an important element of learning in a programme. In becoming a good teacher, students should develop a strong sense of responsibility and be punctual in attending classes. The Institute places great emphasis on the punctuality and attendance of students. Students are therefore expected to attend all scheduled classes and activities.
5.2 In exceptional circumstances where students need to take a leave of absence for two consecutive sessions or more, they should inform and seek agreement from their module lecturers by completing a leave notification form to be sent to the Programme Office. Where necessary individual programmes/departments may incorporate specific attendance requirements.
5.3 Students who have been absent for three consecutive sessions or more without acceptable notification to the Institute will be deregistered from the module or, in cases of persistent non-attendance from more than one module, from the Programme.
6. Deferment and Withdrawal
6.1 Under special circumstances, students can apply for the deferment of their study. The minimum period of deferment in each application is one semester and the maximum duration for deferment within a programme is normally one academic year. A continuation fee per semester is required upon approval of the application.
6.2 The President of the Students' Union may apply in writing to the relevant Associate Dean (Programmes) for deferment of study for one year on grounds of heavy commitment in the Students' Union. Such an application should normally be made within four weeks after the announcement of the election results and is subject to the payment of a continuation fee.
6.3 Students who fail to return to the Institute to resume studies at the end of the approved period of deferment shall be considered as having withdrawn from the programme, effective on the day following the deferment period.
6.4 Students who wish to apply for withdrawal shall complete the prescribed procedure. Otherwise, Regulation 5.3 will apply.
7. Academic Honesty
7.1 The Institute places utmost importance on academic honesty. Any acts that contravene academic honesty such as plagiarism, impersonation, cheating in examinations and collusion are strictly prohibited by the Institute.
7.2 Students should uphold the principles of academic honesty. Any alleged cases of academic misconduct will be handled by the Head of the academic department concerned who shall then conduct a thorough investigation. An investigation report should be sent to the relevant Associate Dean (Programmes)/ Director* who will consider whether there are prima facie grounds for referring the case to the Student Disciplinary & Professional Suitability Committee for further consideration. Any proven acts of academic misconduct may result in dismissal from the Institute.
* Director of Master of Education and Master of Arts Programmes/ Director of Research   Postgraduate Programmes and Doctor of Education Programmes.
8. Suspension of Student Activities and Dismissal
8.1 Field Experience Coordinators will report to the relevant Associate Dean (Programmes) to seek his/her approval in consultation with the Director of School Partnership and Field Experience Office to suspend any student immediately from Field Experience/practicum placed by the Institute, should they and/or school personnel have major concerns about the behaviour of the student on block practice or on other Field Experience/practicum activities. Students who demonstrate that they are unsuitable to enter the profession will be prevented from joining Field Experience/practicum or suspended from continuing such activity.
8.2 Additionally, if a Field Experience Co-ordinator has strong grounds for concern that a student is experiencing serious bodily or emotional harm on account of the Field Experience/practicum placement, he/she will report this to the relevant Associate Dean (Programmes) for his/her decision to remove the student immediately from the placement school.
8.3 Similarly, the Associate Dean (Programmes) has the authority to prevent or suspend a student from other activities such as overseas immersion and academic exchange if the student, on the report of the Programme Co-ordinator, is found to be unsuitable for the teaching profession.
8.4 The decision (8.1 or 8.2 or 8.3) will be relayed in confidence to the relevant Programme personnel. The existing procedures and mechanisms for students to appeal will continue to be applicable.
8.5 Students who, upon verification, are found to have committed serious violation of the Institute's regulations or the Hong Kong Law, will be subject to dismissal by the Institute immediately after the findings have been substantiated.

Library Regulations

1. Opening Hours
  Opening hours are displayed at all library entrances and on the Library Website.
2. Admission
2.1 Admission to the HKIEd Library is conditional upon the presentation of a valid HKIEd Identity Card or HKIEd Library Membership Card.
2.2 Visitors are admitted only with the permission of the Librarian, or Lending Services Librarian, or the professional staff member on duty at the Information Counter.
3. Membership
3.1 HKIEd Library Membership

HKIEd Library Membership includes the following categories:

3.1.1 HKIEd Council Members
3.1.2 HKIEd Academic Staff and Administrative Staff of Equivalent Status (Band B or above for Administrative Staff) – including Regular and Honorary Staff
3.1.3 HKIEd Staff Other than Academic Staff and Administrative Staff of Equivalent Status
3.1.4 HKIEd Students – excluding students of self-funded non-credit bearing programmes
3.1.5 HKIEd Alumni – graduates of HKIEd and alumni of the former colleges of education registered with the Alumni Affairs Secretariat of CIAO, excluding graduates of self-funded non-credit bearing programmes
3.1.6 HKIEd Retired Staff – Academic Staff and Administrative Staff of Equivalent Status retired at age of 60 or above
3.1.7 External Members (see 3.5 below)
3.2 All HKIEd students and staff members should obtain the appropriate HKIEd Identity Cards from the Registry and the Human Resources Office respectively for entry into the Library, for borrowing library materials and for using library facilities.
3.3 All HKIEd part-time staff members employed on a monthly basis as well as all part-time Academic Staff and Administrative Staff of Equivalent Status can enjoy the same library borrowing privileges as their full-time counterparts. Part-time staff other than Academic Staff and Administrative Staff of Equivalent Status employed on an hourly or daily basis are not eligible for library membership.
3.4 The HKIEd ID Cards or Library Membership Cards are not transferable. Any change of address or loss/damage of the Library Membership Card must be reported to the Library's Circulation Counter immediately. There is a charge for the processing of card replacement.
3.5 External Membership
The following categories of persons are eligible to apply for Library External Membership:

Free Membership:

3.5.1 Holders of JULAC Cards
3.5.2 School Members (Free) - schools participating in official collaborative programmes with HKIEd
3.5.3 Honorary Members – individuals who have major contributions to the Institute and at the discretion of the Institute
3.5.4 Spouse Members – spouses of HKIEd Regular Staff
3.5.5 Dependant Members – child dependants of HKIEd Regular Staff (child dependants below age of 12 must be accompanied by their parents in order to access library and use library facilities)
3.5.6 School Teachers (Reader Cards) – practising school teachers in Hong Kong. This does not include borrowing privileges

Membership Requiring Payment of Annual Fee:

3.5.7 Students of HKIEd self-funded non-credit bearing programmes
3.5.8 School Teachers (Borrower Cards) – practising school teachers in Hong Kong, with borrowing privileges
3.5.9 School Members (Paid) – schools not participating in official collaborative programmes with HKIEd but recommended by a Head of HKIEd Department
3.5.10 Senior teaching professionals of government or other non-profit organizations with a letter of introduction from their senior responsible officer. Such persons must demonstrate a serious need to use the resources of the HKIEd Library other than for studying for examination
3.5.11 Visiting scholars or faculty members of overseas tertiary institutions who are staying in Hong Kong for research or official business
3.5.12 Organization Members – organizations which demonstrate a legitimate need to use the resources of the HKIEd Library
3.5.13 Other individuals recommended by a Head of HKIEd Department or above
3.6 The Librarian reserves the right not to approve any membership application.

3.7

Annual fees for HKIEd Alumni and External Members:

  Borrower Card Reader Card
HKIEd Alumni (non-HKIEd affinity card holders) $250 Free
HKIEd Alumni (HKIEd affinity card holders) $125 Free
School Teachers $500 Free
School Members (Paid) N/A $100
Other External Members as appropriate $2,000 $500
3.8 Members applying for free Reader Cards under categories 3.1.5, 3.5.2, and 3.5.6, and HKIEd Retired Staff applying for Borrower Cards are required to pay a one-time IEdSmart production fee of $50.
3.9 Request for refund of annual fee and IEdSmart production fee will not be considered once payment is made.
3.10 HKIEd Retired Staff are required to pay a one-time deposit of $500. HKIEd Alumni and External Members applying for Borrower Cards under categories 3.5.8, and 3.5.10 to 3.5.13 are required to pay a one-time deposit of $1,000. Upon termination of membership, any outstanding payments due to the Library will be deducted from the deposit. Balance will be refunded to the member.
4. Loan Rules
4.1 Borrowing
4.1.1 A valid HKIEd ID Card or Library Borrower's Card must be produced when checking out library materials.
4.1.2 Borrowers should go to the appropriate section to check out and return materials housed in that section.
 
4.2 Loan Quotas and Loan Periods
Member Category Loan Quota Hold Request Quota Loan Period
Books CTRC Items TCSC Media Reserve
A
  • Council Members
  • Academic Staff & Administrative Staff of Equivalent Status
  • Departmental Library Card Holders
  • Students (Postgraduate Degrees)
  • Honorary Members
60 items 20 items 90 days 7 days 7 days 7 days 3 hrs/
3 days
B
  • Staff Other Than Academic Staff & Adminstrative Staff of Equivalent Status
  • Students
  • Retired Staff
40 items 20 items 30 days 7 days 7 days 7 days 3 hrs/
3 days
C
  • Spouses of Regular Staff
  • Alumni
  • Students of HKIEd Self-funded Non-credit Bearing Programmes
15 items 5 items 30 days 7 days 7 days 7 days 3 hrs
D
  • JULAC Card Holders
  • All Other External Members with Borrowing Privileges
10 items N/A 30 days 7 days 7 days 3 hrs 3 hrs
Note: 3-hour loan media items are for in-library use only
 
4.3 Returning
4.3.1 Borrowers must return their loans to the Library on or before the due dates.
4.3.2 All loans must be returned on recall.
 
4.4 Renewal
4.4.1 All loans with a loan period of 7 days or more may be renewed twice unless a hold or a recall has been placed.
4.4.2 Borrowers can renew their loans in person or online via the Library catalogue anytime before the due date.
4.4.3 The new due date is calculated from the date of renewal.
4.4.4 Overdue items are not renewable.
4.4.5 Telephone and e-mail renewals will not be accepted.
 
4.5 Recalls and Holds
4.5.1 All loaned items with a loan period of 7 days or more are subject to hold requests placed on them by another user.
4.5.2 All loaned items with a loan period of 30 days or more are also subject to recall if requested by another user.
4.5.3 Borrowers are advised that there will not be notices to alert them if a hold has been placed on their loaned items. Items with holds pending cannot be renewed, and borrowers are required to return these items by the original due dates.
4.5.4 Recalled items must be returned on or before the revised due date.
4.5.5 Late return of recalled or held items will be treated as overdue and liable to a fine. All borrowing privileges of the borrowers, including loans, renewals and recalls, will also be suspended until the recalled items are returned.
4.5.6 The requester will be charged a postage fee for the pick-up notice. No charge will be imposed for e-mail notices.
 
4.6 Overdue
4.6.1 Overdue notices will be sent to borrowers.
4.6.2 Non-receipt of such notices will not be accepted as an excuse for waiving or reducing fines.
 
4.7 Overdue Fines
4.7.1 Fines are charged for overdue loans.
4.7.2 All overdue fines will be calculated according to the official library opening hours/days:
Loan Period Period Overdue Fine Rate Max. Fine
30-day and 90-day loans
1 day or more $1 per day $30 in 30 days
7-day and 3-day loans
1 day or more $5 per day $100 in 20 days
3-hour loans
1 hour or more $2 per hour $60 in 30 hours
 
4.8 Payment of Fines
4.8.1 All fines should be paid at Library counters.
4.8.2 When an overdue fine of any individual borrower reaches the Maximum Fine, or his/her total accumulated library fines exceed $100, all borrowing privileges of the borrower, including loans, renewals and recalls, will be suspended until payment is made.
4.8.3 Students with outstanding library loans and fines will not be permitted to collect any academic documents until payment is made and all overdue items are returned.
4.8.4 Fine disputes should be brought to the Lending Services Librarian for investigation. Unresolved disputes are referred to the Deputy Librarian, and, if necessary, to the Librarian for final decision.
 
4.9 Loss or Damage of Library Materials
4.9.1 A borrower will have to pay a fine for any item damaged or lost when on loan to him/her, amount of which is equivalent to the full replacement cost of the item plus a processing fee of $80 (for each item) and any outstanding overdue fines.
4.9.2 Request for refund will not be considered once payment is made.
4.9.3 All lost and damaged items remain the property of the Library.
 
4.10 Assumed Loss
4.10.1 Any overdue material reaching the Maximum Fine will assume to have been lost by the borrower.
4.10.2 The borrower will have to pay a fine equivalent to the full replacement cost of the assumed lost item plus a processing fee of $80 (for each item) and any outstanding overdue fines.
4.10.3 Request for refund will not be considered once payment is made.
4.10.4 If an "assumed lost" item is later found or returned to the Library, it is considered to be officially returned on the day it is found or returned. "Maximum Fine" will not apply and overdue fine will be calculated up to the day the item is officially returned.
4.10.5 All assumed lost items remain the property of the Library.
 
4.11 Claimed Returned
4.11.1 All items claimed to have been returned by borrowers but have not been checked into the Library System are defined as "Claimed Returned".
4.11.2 If a "claimed returned" item is later found or returned to the Library, it is considered to be officially returned on the day it is found or returned. Overdue fine will be charged if the item is found or returned after its due date. "Maximum Fine" will not apply and overdue fine will be calculated up to the day the item is officially returned.
4.11.3 If a "claimed returned" item cannot be located within 3 months from the date of the first reported claim, the item will be assumed lost by the borrower.
4.11.4 The borrower of the assumed lost item will have to pay a fine equivalent to the full replacement cost of the assumed lost item plus a processing fee of $80 (for each item) and any outstanding overdue fines calculated to the date of the first reported claim.
4.11.5 Request for refund will not be considered once payment is made.
4.11.6 All assumed lost items remain the property of the Library.
 
4.12 Departure from the Institute
4.12.1 Library materials must not be taken out of Hong Kong without the permission of the Librarian.
4.12.2 Students must return all library loans and settle all outstanding payments due to the Library before withdrawal or graduation from the Institute.
4.12.3 Staff members are responsible for returning all library loans and settle all outstanding payments due to the Library on or before cessation of employment at the Institute.
5. Conduct of Library Users
5.1 All library users must enter and leave the Library through the normal entrances and exits unless directed otherwise by a library staff member.
5.2 All library users must show the contents of their bags, cases, and other kinds of receptacles when they activate the security alarm at the library exit or on request by library staff.
5.3 Food and drink must not be brought into the Library.
5.4 Smoking is not permitted in the Library.
5.5 No games of any form are allowed in the Library.
5.6 No umbrellas or raincoats may be brought into the Library.
5.7 No cameras, personal photographic, audio or video equipment may be used in the Library without the permission of the Librarian.
5.8 Silence must be observed in the Library. Behaviour which is disruptive to library users and staff is not allowed.
5.9

No pagers and mobile phones may be used in the Library. Breach of this rule may lead to the following actions:

No. of offences within an academic year (1 Sept to 31 Aug of the following year)
Actions
Reported for the first time Name recorded by Library
Reported for the second time All library privileges* suspended for 1 day with immediate effect
Reported for the third time All library privileges* suspended for 1 week with immediate effect
Reported for the fourth time or above All library privileges* suspended for 1 month with immediate effect for each offence thereafter
*
including access and borrowing privileges
5.10 Tables and chairs may not be moved to other locations.
5.11 No seats may be reserved by placing materials on the desks or chairs. Any books or personal belongings left unattended on unoccupied tables or carrels may be removed by library staff without prior notice to the owner.
5.12 Personal belongings should not be left unattended anywhere in the Library. The Library does not accept responsibility for any loss of personal belongings unattended in the premises.
5.13 Mutilation or theft of library materials is a serious offence. Penalties include fine equivalent to full replacement cost, suspension of library privileges, etc. For students, the cases may also be referred to the Student Disciplinary & Professional Suitability Committee for further action.
5.14 Borrowers will be held responsible for mutilations found on return of any materials loaned to them. They are advised to check and report any mutilations found in the materials before borrowing.
5.15 Photocopying of library materials should be made in compliance with the Copyright Ordinance. Library users are fully responsible for any legal consequences arising from infringement of applicable copyright laws.
5.16 Reproduction or duplication of audio-visual materials or computer software without permission from the copyright owner is strictly prohibited.
5.17 In case of a fire alarm, all library users should leave the Library via the designated emergency exits immediately. All library materials should be left inside the Library.
6. Violation of Library Regulations
6.1 Library users violating the following Library Regulations may be subject to actions by the Library.

6.2

Cases and Actions by the Library:

Case I

Case Description Actions
(a) A HKIEd library user found leaving the library exit with uncharged library material(s), either in hand or in a bag, for the first time within an academic year; or
(b) Lending/borrowing of Library Card between two HKIEd library users for gaining access to the Library and/or borrowing library material(s) for the first time within an academic year.

 

(i) A report to be filled by a library staff member, and signed by the offender; and
(ii) Verbal warning to be given to the offender(s) by the library staff member.

 


Case II

Case Description Actions
A HKIEd library user found committing two Cases I illegal acts within an academic year.
(i) A report to be filled by a library professional staff member, and signed by the offender; and
(ii) Suspension of all library privileges for one month; and
(iii) Each offender will be charged a fine of $50; and
(iv) A warning letter to be issued to the offender(s), and for HKIEd students, the warning letter will be copied to:
  • Registrar (for recording in personal files)
  • Dean of Faculty to which the student belongs

 


Case III

Case Description Actions
(a) A HKIEd library user found committing three Cases I illegal acts or more within an academic year; or
(b) A HKIEd library user found leaving the Library exit with uncharged library material(s) concealed on his/her body at any time; or
(c) A HKIEd library user found mutilating library material(s) at any time; or
(d) A HKIEd library user found lending his/her Library Card to an outsider for gaining access and/or borrowing library material(s) at any time.
(i) A report to be filled by a library professional staff member, and signed by the offender; and
(ii) Suspension of all library privileges for three months; and
(iii) Each offender will be charged a fine of $100; and
(iv) A warning letter to be issued to the offender(s), and for HKIEd students, the warning letter will be copied to:
  • Registrar (for recording in personal files)
  • Dean of Faculty to which the student belongs
(v) For HKIEd students, the case may be referred to the Student Disciplinary & Professional Suitability Committee for further action.

Remarks:

  1. For Cases I(b), II and III(a), both holder and borrower of the Library Card in question are subject to the prescribed actions.
  2. For Cases I(b), II, III(a) and III(d), holder of the Library Card in question is liable for any loss and damage of library materials which incurred as a result of illegal transfer of the Library Card, and the Library Card in question is to be retained by the Lending Services Section for collection by the card holder.
  3. For Case III(c), in addition to the fine listed above, the said library user is required to pay a fine equivalent to the full replacement and processing costs of the item(s).
  4. If an outsider is found using a HKIEd Library Card which has not been reported lost by the card holder, the holder of the Library Card in question is considered as committing a Case III(d) and  is subject to the prescribed actions.
6.3 Repetition of Cases
  If a library user is found committing Case III repeatedly, in addition to the actions listed for the cases, the Librarian shall have discretion to suspend all library privileges of the user for a period of twelve months or longer, depending on the seriousness of the cases. For students, the cases may also be referred to the Student Disciplinary & Professional Suitability Committee for further action.
6.4 Illegal Acts involving Non-HKIEd Library Users
  If an outsider is involved in any illegal acts, e.g. using a stolen Library Card to gain access to the Library and/or to borrow library materials, mutilating library materials, etc., the case may be reported to the Police.
7. Special Rules
7.1

Cancellation of Library Privileges
Breach of any Library Regulations may result in the suspension or cancellation of library privileges. Any student infringes any Library Regulations may be referred to the Student Disciplinary & Professional Suitability Committee.

7.2 Exclusions from Library
7.2.1 Library users who refuse to pay for the library materials lost while on loan to them or to pay fines accrued on overdue items or who consistently refuse to observe Library Regulations will be excluded from the Library for a period of time set by the Librarian.
7.2.2 The Librarian, or Lending Services Librarian, or the professional staff member on duty at the Information Counter may exclude from the Library for the rest of the day any user who violates any of the Library Regulations or acts in any way which may interfere with the convenience of other library users or the work of the Library staff.
7.3 The Librarian may from time to time make special regulations regarding admission to and use of particular areas of the Library.
7.4 The Librarian may make any special rules or amend any of the Library Regulations as deemed appropriate for the proper management of the Library.
Copyrights © Registry, The Hong Kong Institute of Education, 2009. All Rights Reserved.